Thursday 13th April 2023, 7.00pm at Elswick Village Hall, Roseacre Road, Elswick.
PRESENT: Cllr P Bull (Chair), Cllr G Stead (Vice Chair) , Cllr J Coleman, Cllr Sandra Milton, Cllr A M Bull, Cllr N Smith
IN ATTENDANCE: Jane Lingings (Clerk), FBC Cllr P Hayhurst
Public Participation
No members of the public attended.
1037/23 1. Apologies for Absence
Cllr Steve Milton
1038/23 2. Declaration of Interests and Dispensations
Cllr Sandra Milton Agenda item 5 (pecuniary)
Cllr Sandra Milton Agenda item 8 (non-pecuniary)
1039/23 3. Minutes of the Previous Meeting
It was resolved to approve the minutes of the meeting 9th March 2023 as an accurate record and were signed by the Chair.
1040/23 4. Action Tracker
The action tracker of previous decisions of the council was noted and updated.
1041/23 5. Finance
- It was resolved to approve the monthly bank reconciliation.
- It was resolved to approve the cumulative budget report.
- It was resolved to approve payments as below:
Payee Details Net VAT Gross
Salaries/PAYE Staff costs 455.29 0 455.29
J Lingings Admin Reimburse 40.00 0 40.00
Mr S Milton Amenity Cleansing 331.43 0 331.43
Lancs Best Kept Village Competition fee 25.00 0 25.00
K Sudlow Reimbursement in bloom 178.70 0 178.70
LALC Membership fees 107.78 0 107.78
S Ball Reimbursement in bloom 25.59 0 25.59
J Finch Internal Audit Fee 150.00 0 150.00
J Smith Reimbursement in bloom 22.17 0.12 22.29
HSBC Bank Charges 16.00 0 16.00
Income: Nil
1042/23 6. Monthly Health and Safety Risk Assessment
- In-Bloom Finance: The clerk requested clarity on the agreement of budgeted spend within the in-bloom group. Mr Bull in his position as Lead Liaison for the VIB group, provided reassurance to the Parish Council that the in-bloom community spend was robustly managed. It was resolved by the Parish Council to accept this reassurance.
- It is noted that the previous resolution in Min Ref 859/21 (November 2021 meeting) still stands – that any spend above £500 in regard to the “in bloom” budget would need to come to the Council for prior approval. Any volunteer spends re the “in bloom” budget is agreed prior to spend by Cllrs Bull and Milton.
- Initial proposals for the 2023 season have been received from the In Bloom group totalling £800. It was resolved to approve these proposals.
- Defibrillator: it was noted that the defibrillator has been registered on the National Defibrillator Network “The Circuit”. Cllr Stead completes the relevant checks and these are uploaded monthly to The Circuit database.
- Bus Shelter: it was noted that the bus shelter owned by FBC has had damage to windows on two occasions this month, both of which have been reported to FBC.
1043/23 7. Planning and Licensing
The following application was discussed and considered:
23/0238 6 Gillow Park, Little Eccleston with Larbreck, PR3 0ZT
Two storey side extension
The Parish Council discussed and considered this application, and it was resolved that the Parish Council had no specific comments on this application.
The planning action tracker was noted.
1044/23 8. Amenities/Maintenance/Environment
- Notice Boards: it was resolved that the clerk and Cllr Coleman would look at various options for a magnetic board and bring costs back to the Council for consideration.
- Watering In-bloom group plants: Further to previous discussion re the water bowser (Min Ref 1030/23, Cllrs Steve Milton & P Bull had explored appropriate options, and it was resolved to update the current bowser to include the fabrication of a new platform in box section and aluminum plate, provision of 1” petrol pump, reel, 25M hose and lance, at an approximate cost of £1000 excluding VAT.
1045/23 9. County & Borough Council
- FBC: PAS Peer Challenge – Draft Planning Action Plan – it was resolved to provide feedback on the plan, which unfortunately does not appear correctly reflect all of the recommendations of the PAS Peer Challenge review team. The feedback will be provided to Mark Evans, Karen Buckley, Allan Oldfield and Richard Redfern at FBC.
- Local election update: the Parish Council has received the uncontested election results which have been placed on the notice board.
1046/23 10. Items for the Next Agenda
Audit documentation
1047/23 11. Date of Next Meeting
Thursday 18th May 2023