LITTLE ECCLESTON WITH LARBRECK PARISH COUNCIL
MINUTES OF THE MEETING
Thursday 12th January 2023, 7.00pm at Elswick Village Hall, Roseacre Road, Elswick.
PRESENT: Cllr P Bull (Chair), Cllr G Stead (Vice Chair), Cllr N Smith, Cllr J Coleman, Cllr Sandra Milton, Cllr A M Bull, Cllr Steve Milton
IN ATTENDANCE: Jane Lingings (Clerk), FBC Cllr P Hayhurst
Public Participation
No members of the public attended.
998/23 1. Apologies for Absence
999/23 2. Declaration of Interests and Dispensations
Cllr Sandra Milton, Cllr Steve Milton Agenda item 5 (pecuniary)
Cllr Sandra Milton, Cllr Steve Milton Agenda item 9 (pecuniary)
1000/23 3. Minutes of the Previous Meeting
It was resolved to approve the minutes of the meeting 10th November 2022 as an accurate record and were signed by the Chair.
1001/23 4. Action Tracker
The action tracker of previous decisions of the council was noted and updated.
1002/23 5. Finance
- It was resolved to approve the monthly bank reconciliation.
- It was resolved to approve the cumulative budget report.
- It was resolved to approve payments as below for December 22 & January 23
Payee Details Net VAT Gross
December 2023
Salaries/PAYE Staff costs 412.98 0 412.98
J Lingings Admin Reimburse 40.00 0 40.00
Mr S Milton Amenity Cleansing 331.43 0 331.43
Kirkham & Wesham Advertiser Contract Adverts 108.00 0 108.00
inFocus Contract Adverts 45.00 0 45.00
HSBC Bank Charges 15.00 0 15.00
January 2023
Salaries/PAYE Staff costs 836.08 0 836.08
J Lingings Admin Reimburse 40.00 0 40.00
Mr S Milton Amenity Cleansing 331.43 0 331.43
Emmington Electrical Ltd Electrical safety works 118.29 23.66 141.95
Elswick Village Hall Room Hire (12 months) 150.00 0 150.00
HSBC Bank Charges 12.00 0 12.00
Income: £9.99 bank interest
1003/23 6. 2023/24 Budget
At the November meeting, the budget had been debated at considerable length and it was acknowledged that there would need to be an increase. The final proposed budget was presented to the Council, and again this was discussed at length. It was resolved that the total funding precept requirement would be £18,268.00. The clerk will inform Fylde Borough Council.
1004/23 7. Monthly Health and Safety Risk Assessment
Nil raised
1005/23 8. Planning and Licensing
The following applications were discussed and considered:
- 22/0920 Land adj Millfield Garstang Road, Little Eccleston, PR3 2ZQ
Application for hedgerow removal notice relating to a 10 metres long section of hedgerow, with the removal intended to facilitate drainage works and be replaced in the first winter after completion of works
It was resolved that the Parish Council had no objection to this application.
- 22/0849 Sunnydale Cottages, 1 Garstang Road, Little Eccleston, PR4 0XA
Demolition of two existing dwellings and erection of two storey building comprising 4 x 2-bed apartments with associated parking
It was resolved that the Parish Council had no objection to this application.
For information only: Applications received in-between meetings actioned using delegated powers (Ref 388/17).
22/0910: Land east of Millfield and South of Garstang Road, Little Eccleston, PR3 0ZQ
Formation of temporary construction access off Garstang Road to facilitate construction of new surface water sewer
It was resolved that the Parish Council had no objection to this application but submitted comments for FBC to consider.
The planning action tracker was noted.
1006/23 9. Amenities/Maintenance/Environment
Cllr Sandra Milton and Cllr Steve Milton left the meeting
- Amenity Cleansing Contract 2023: The Parish Council had advertised this contract in the inFocus, The Kirkham & Wesham Advertiser, local shops and on the website. One quotation had been received, which was considered by the Councillors. It was resolved that the contract will be awarded to Mr S Milton.
Cllr Sandra Milton and Cllr Steve Milton rejoined the meeting and were informed of the outcome. The Clerk will write formally to Mr Milton.
- Watering Contract 2023: The Parish Council had advertised this contract in the inFocus, The Kirkham & Wesham Advertiser, in local shops and on the website. No quotations or enquiries had been received. The following actions were resolved:
- The clerk will strive to obtain quotations as per the Financial Regulations.
- Cllrs P & AM Bull will draft a leaflet for the Parish to be agreed by all Councillors.
1007/23 10. County & Borough Council
LCC Public Realm Agreements (response date amended to 16.1.23).
It was resolved that the Parish Council would not submit a response.
1008/23 11. Internal Audit
It was resolved to approve the Internal Audit Terms of Reference and suggested testing methodology.
It was resolved to appoint Jan Finch as the Internal Auditor.
The Clerk informed the Councillors that this years audit will be conducted in the main paperless, via Microsoft Sharepoint, with the aim to be fully paperless for next year.
1009/23 12. Items for the Next Agenda – to be submitted to the Clerk by: 31.1.23
- Effectiveness of Internal Audit Controls Review
- Open Spaces Contract 2023 – to review and consider quotations
- Drains
1010/23 13. Date of Next Meeting
Thursday 9th February 2023
NOTE: Change of Venue for all future meetings Elswick Village Hall.